School libraries
catalogue their books in the e-biblio system

The only

cloud-based cataloguing system

for school libraries

in Poland

integrated with the

bibliographic descriptions of the National Library

Simple and convenient

The integrated e-biblio cataloguing system


For library users today the most important and basic source of information about a library’s collections is its catalogue, preferably its OPAC (Online Public Access Catalogue). The main task of every library’s catalogue is to organize its collection and clearly indicate where each book or other item is kept, while the main task of every library is to provide access to and lend the books or other items in its collection. Achieving the most important goal of each library (increasing readership) in the 21st century is practically impossible without computer cataloguing and collection presentation in an OPAC. The integrated library system primarily aims to facilitate and simplify the librarian’s job and speed up the process of compiling and cataloguing collections. In practice, a complete library system should allow immediate use of all its features and modules. Regardless of whether 50% or 100% of all collections have been catalogued in the library, an integrated system enables immediate lending of all the books compiled in it and their direct presentation in the OPAC.

Contemporary school library system requirements were taken into account when designing the e-biblio system, which can be used via any web browser (Firefox, Edge, Safari, Opera…) and does not require installation on library computers. Thanks to a central server operating the system, it is independent of the number of computer stations, number of users and size of book collections. Cloud-based cataloguing technology enables almost unlimited access (after users enter their login and password) to the e-biblio system from any device (desktop computer, laptop, tablet, smartphone) from anyplace in the world.

The e-biblio library system was designed on the basis of the Hybrid Central Catalogue of bibliographic descriptions, which provides librarians the greatest capabilities in the process of compiling and cataloguing their collections. The Hybrid Central Catalogue contains closed bibliographic descriptions from the National Library and other libraries that use the e-Biblio library system; it also enables all library employees to co-catalogue, i.e. build their own bibliographic descriptions containing all the necessary information in accordance with the MARC21 format. The system features modular design, which simplifies management of library employee authorizations and facilitates expansion and development of the system in future.


Modules and functionalities available in the e-biblio system (version 4.x)


The system enables cataloguing and collecting all types of library collections in the MARC21 format. Each type of bibliographic description (book, audiobook, magazine, film, multimedia, board game, puzzle, map etc.) has a special template with the minimum number of MARC21 fields to be completed. Its basic functionality is downloading bibliographic descriptions from the Hybrid Central Catalogue. In the absence of a bibliographic description, library employees may add their own by filling out a simple form (knowledge of MARC21 is not required). Once added, the description is immediately accessible by all other libraries and lists who entered it and where. During the process of compiling collections, entries in the library’s inventory book are automatically created and the types of literature are intuitively marked, e.g. textbooks, school readers etc.


The e-biblio system allows users to save and edit borrowers’ personal data and define all limits (loans, reservations, accessing) individually for each reader. The system automatically queues readers who reserve books in the library’s online catalogue and sends e-mails to borrowers when the books or other materials they have borrowed are past due. For all libraries integrated with Librus Synergia, the process of registering students in the library is disabled, as their data is automatically downloaded from Synergia.

Electronic reading room

The e-biblio system lets library users read materials on site in the library via its electronic reading room module. Everyone registered at the library is automatically authorized to use this module. Thanks to this, the system builds statistics on access and visits to the electronic reading room.


Electronic inventory of library collections compares data loaded by the library employee with data stored in the database. It enables generation of the relevant protocols and post‑audit reports. Thanks to the use of barcodes and barcode readers, the entire process is rapidly performed, and the system automatically informs about the status of each item (on the shelf, lost, on loan etc.)

Statistics/ Reports

The most important option in this module is the school library journal kept entirely electronically. In the latest version of e-biblio, librarian-teachers will find that entering all the relevant activities in the journal has been simplified. The current journal records all visits, loans and readings by group (students, teachers etc.). The e-biblio system also has the capacity to generate full reports on acquisitions and cataloguing of collections pursuant to Ministry of Culture and National Heritage guidelines as set forth in the Regulation of October 29, 2008 on the method for keeping records of library materials (Journal of Laws No 205, item 1283) as well as other reports upon the librarian’s request. All reports and statistics can be saved in PDF format or exported to an Excel file; some statistics are presented in the system in the form of graphs.

OPAC – Online Public Access Catalogue

The catalogue is automatically available to all library users via the e-biblio system. They have immediate online access to all collections via OPAC, which they can use to reserve items and renew loans provided they are registered at the particular library. The full history of loans is available in the user’s account. OPAC also includes school reading lists for particular classes and bibliographic lists generated by librarians.

The distributor of the e-biblio library system on the education market is:

Librus Spółka z ograniczoną odpowiedzialnością sp. k.
(dawniej Librus Sp. z o. o.)
Korfantego 193, 40-153 Katowice
tel.  32 350 85 85, fax.  32 258 12 86
KRS  0000630561, NIP  6342622989
You can find more information about e-biblio at: https://biblio.edu.pl

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